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The Logistics of a Presidential Campaign

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The Logistics of a Presidential Campaign

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0:00At 1:46 pm on Sunday, July 21st, the Biden for  President campaign ended. This had never happened  
0:08before—a major-party candidate dropping  out three months from the election. Thus,  
0:12Harris was immediately thrust into the final  months of one of the world’s most expensive,  
0:17most complex political exercises—a phase  typically preceded by over a year of careful,  
0:23mounting, methodical campaign construction.  Presidential campaigns are sprawling, complex  
0:28organizations. While not exactly analogous, the  Harris campaign brought in $500 million across  
0:35its first month—that’s more than the company Lyft  brought in in revenue that month. So the campaign  
0:40needs to organize to a similar level of a major  corporation like Lyft, but only for a few months,  
0:45then it disappears in an instant come  November 6th. This is no easy feat.  
0:52Of course Vice President Harris was gifted a  major shortcut just minutes later—the President  
0:57endorsed her, functionally guaranteeing that  she’d be the party’s nominee, and therefore  
1:01guaranteeing the full 108 days to run against  Trump, rather than the 75 or so that’d be left  
1:07had the party conducted a shortened primary  process leading up to its national convention.  
1:12And an even bigger shortcut came at 4:51 pm. You  see, an American Presidential campaign is not  
1:18just a concept or a collection of people, it’s a  specific legal entity, strictly regulated by the  
1:24Federal Election Commission. And at that hour,  the Biden for President campaign filed FEC form  
1:301805326, amending its name to Harris  for President, and amending its  
1:35URL to KamalaHarris.org. That’s to say: the  short answer for how the Harris campaign was  
1:38able to start so quickly was that it didn’t—rather  than starting from nothing and having to hire a  
1:43campaign manager, set up payroll, lease office  space, build an IT department, find lawyers,  
1:48do all the tiny, intricate details of setting  up a new organization of this scale, they rather  
1:53just took the existing Biden for President  campaign and transformed it to Harris for  
1:56President—something believed to only be legally  possible given her unique status as Biden’s VP.  
2:03This was an enormous shortcut—it quite literally  might not have been possible for another candidate  
2:08to mobilize a campaign competing in scale to  Trump’s—but the adaptation process still was  
2:12not easy. Despite their similarities, Harris and  Biden had some fundamental differences that the  
2:17campaign had to adapt to.
 To start, their names  were different. As of 4:51 pm, the campaign’s new,  
2:25legally-registered URL didn’t even have a website  attached to it—it simply redirected to the Biden  
2:31for President website. To capture an enormous wave  of inbound support, a new redirect was quickly set  
2:37up towards Act Blue—the campaign’s fundraising  platform of choice—customized to include a  
2:42quote from Biden’s endorsement of Harris. But work simultaneously went on to get  
2:46to a full website. Across Sunday evening, the  campaign’s in-house graphic design team prepared  
2:5148 options for a temporary logo, and leadership  quickly landed on this—a simple, uncontroversial  
2:58option that would serve the purpose until they  had a name to put under Harris’. With that,  
3:02the website design team was able to wrap up  their work in creating a full website off of  
3:06the template previously used by Biden, which  the URL was once again switched to direct to. 
3:12The suddenness of the transition from Biden to  Harris meant that there was no grand campaign  
3:16kick-off scheduled to mark Harris’ first day,  but rather just a normal Washington work-day. So,  
3:22the following morning, the Vice President’s  motorcade emerged from her DC residence at  
3:26the US Naval Observatory to make the short journey  down to the White House. With Biden still stuck at  
3:31home in Delaware with COVID, she had previously  committed to taking his place at a celebration  
3:35event of NCAA champion athletes, and therefore  this largely inconsequential event was quickly  
3:40transformed into a media circus as it would  represent the first public appearance of the  
3:44Democratic Party’s new presumptive nominee. She  didn’t directly address the elephant in the room,  
3:49but rather did so indirectly by spending her  first two minutes of public appearance since  
3:54Biden’s announcement praising his legacy, before  moving on to more event-focused remarks. But with  
3:59this out of the way, Harris could turn her  focus more firmly onto the campaign and made  
4:03her way to Maryland’s Andrews Air Force Base.  There, she boarded Air Force Two and took off  
4:08at 3:23 pm for the quick, thirty-minute flight up  to Wilmington, Delaware to visit her new campaign  
4:14headquarters. But the office was familiar—after  all, 1000 North West Street was previously the  
4:19Biden campaign headquarters up until 26 hours  prior, and the Harris campaign decided not to  
4:24relocate. This was all down to practicality. While  the Wilmington location was ultimately picked due  
4:29to Biden’s influence—Delaware’s his home state  and where he often spends his weekends—it’s not  
4:34tremendously different from where the campaign  might have picked otherwise. Normally, the  
4:38philosophy is to not put the campaign headquarters  in DC—it’s too much of a bubble, has high cost of  
4:44living, and is too full of distractions. So in  2020, the Biden campaign headquartered nearby in  
4:49Philadelphia, which featured easy access to both  DC and the crucial swing-state of Pennsylvania.  
4:56While clearly not in Pennsylvania, Wilmington  boasted more or less the same benefits, the  
5:00office was already set up, and staff was already  settled in the city. So in the afternoon of the  
5:04first full day of her campaign, Harris walked  in, shook hands, took photos, fired up the staff,  
5:10then descended into meetings to start to plot days  three through 108 of her bid for presidency. And  
5:16perhaps the most looming question of all was who’s  name should go below hers on the signs—who would  
5:22the Vice President pick as Vice President? Now, for this, there’s traditionally no  
5:29hard and fast timeline. But as precedent since  1984, Democratic candidates have announced their  
5:34running mates before the convention, thus giving  the newfound Harris campaign all of 30 days to  
5:39complete what is typically a months-long process.  The decision of who to pick as a running mate is  
5:44perhaps the biggest single decision a candidate  makes—the one that has the most potential  
5:49for either a positive or negative impact—so  making a confident, and ultimately correct,  
5:54choice requires a lot of box checking.  The presidential nominee, for instance,  
5:59needs to build a personal relationship and a sense  of trust with the potential VP; the campaign must  
6:03develop confidence in the candidate’s ability  to balance the ticket and optimize the nominee’s  
6:07chances of winning; for their part, the potential  VP must begin presenting themself to a national  
6:12audience; and then the most concrete process  of the bunch: the candidate must successfully  
6:16pass an extremely rigorous background check.  Unlike almost every other aspect of the campaign,  
6:22there was no shortcut gained by borrowing the  work of the Biden campaign—clearly, they already  
6:26had a VP—so to move this to-do list forward  in a fraction of the time normally allotted,  
6:30the Harris campaign turned to some outside help  by some familiar names: Eric Holder, the former  
6:35attorney general under Obama, Dana Remus, a long  time legal counsel for arms of the democratic  
6:40party and notable democrats individually, and  their law firm, Covington and Burling. This move  
6:45saved time—as these payments made to the then  Biden now Harris campaign provide, Covington  
6:50and Burling was already deeply integrated in the  campaign effort, while Remus herself had worked  
6:54as general counsel for the 2020 Biden campaign.  Rather than beginning the process with an extended  
6:59list, the DC firm immediately initiated  the vetting process on just nine names.  
7:05There’s no public guide as to how exactly  a potential vice president gets vetted and  
7:09every campaign does it a bit differently, but  those familiar with the process describe it  
7:13as incredibly intense. First there’s the issue  of what the politician has done publicly—their  
7:19policies, their voting record, their sound bytes  from every single moment of their public career  
7:23and life. Then there’s the questionnaire which has  garnered a host of creative similes and metaphors  
7:28but can generally be understood as definitively  not fun. The goal of this is to unearth any dirt  
7:35before it inevitably comes to light once they  enter the absurdly bright spotlight of the  
7:40general election. The questions range from  how people in college would describe them,  
7:44to whether they’ve had an extramarital affair  or pay for a subscription to a pornographic  
7:48website. Because it will inevitably come out now  or later, there’s not much point in lying across  
7:53the 200 or so deeply personal questions.  Beyond the questionnaire, there’s also  
7:58background checks on personal finances, along with  extensive and exhaustive interviews with friends,  
8:03family, coworkers, and even the vaguest of  acquaintances. It’s a massive, extraordinarily  
8:09expensive process which, in the end, results  in a hundreds-of-pages-long report and,  
8:13as was the case of Hillary Clinton’s campaign,  can involve the work of two hundred lawyers.  
8:20But not much of the vetting process becomes  public—while anonymous sources stated that by  
8:24the 23rd of July the process of vetting VPs  had begun, the public and the media didn’t  
8:28know exactly who—so they speculated, which in  turn is another critical part of the process. 
8:35Outside the campaign, and away from its control,  VP selection is also informed in part by who  
8:40proactively starts building their own case. The  press presents potential options that would fit  
8:45the campaign's needs—in the case of Harris,  the assumption being a white man from either  
8:49the sun belt or rust belt—and then those names  mentioned suddenly have a platform from which to  
8:53present themselves to an increasingly interested  national audience. In the final week of July,  
8:58governors Roy Cooper of North Carolina, Andy  Beshear of Kentucky, Josh Shapiro of Pennsylvania,  
9:03along with representative Mark Kelly of  Arizona, and Department of Transportation  
9:06head Pete Buttigieg were getting increasing  attention and questions about their viability  
9:10as potential vice presidents. And some were  also beginning to mention the name Tim Walz, the  
9:16governor of a blue, albeit midwestern Minnesota.  Where exactly Walz stood on the list of nine being  
9:23vetted in warp speed by Remus and team as of  July 23rd is not known, but after an appearance  
9:28that morning on MSNBC’s Morning Joe, his standing  began to rise. Not only does a vice presidential  
9:34candidate have to pass a rigorous background  check, they have to build their own momentum,  
9:38and for Walz, sitting in front of a fake backdrop  of Minneapolis somewhere else in Minneapolis,  
9:43it began with this line: “…well it’s  true these guys are just weird…”  
9:50Walz’s “weird” characterization stuck and  his national presence grew. Following MSNBC,  
9:56Walz appeared on FOX, something  that caught the attention and the  
9:59ire of Donald Trump. Momentum was building as  he then appeared on MSNBC again, then again,  
10:05then CNN, then Pod Save America all within the  same week. Even the new presidential nominee, on  
10:11the road making a public appearance in Wisconsin,  then Indiana, then returning to DC, then appearing  
10:15in Houston, then western Massachusetts,  before eventually ending up in Atlanta,  
10:19gave a nod to the moniker in her own speech.   That same day, another announcement from the  
10:24Harris campaign: she’d be taking off on a  battleground state tour on August 6th, and by  
10:29then, she’d be setting off with a running mate.  That gave the campaign just five more days, but  
10:35by then the list had gotten shorter. From nine at  the beginning of the process, the vetting team and  
10:40advisors narrowed the list down to six by the time  of completion on Thursday the first of August. Now  
10:46interviews: Friday, all 6 candidates met over Zoom  with a screening team composed of Holder, Remus,  
10:51and a three person committee of Cedric Richmond, a  former Louisiana congressman and Biden White House  
10:56adviser; former Boston mayor and Labor Secretary  Marty Walsh; and Nevada Senator Catherine Cortez  
11:01Masto. On Saturday, the list slimmed from  six to three after discussions between  
11:05the screening team and vice president Harris  narrowed the list to Walz, Shapiro, and Kelly.  
11:10Next: face-to-face meetings at the  Naval Observatory where Harris met  
11:14with all three individually on Sunday  to hammer out the final front—who could  
11:18best connect on a personal level to Harris.  While the decision was needed by Tuesday,  
11:23Harris spent Monday mulling over the decision,  while the campaign, with no time to wait, sent  
11:27advance teams to all three home locations of the  potential running mates to begin crafting speeches  
11:32and rollout plans. The campaign even went so far  as to begin crafting the branding and imagery of  
11:37the campaign signs for all three potential  pairings. Finally on Tuesday, Harris called  
11:42all three, Kelly—no, Shapiro—no, Walz—yes.   In conjunction with making the VP selection, the  
11:51campaign was also pushing to finalize the details  of the breathless seven-state campaign blitz.  
11:56Campaigns are, at their core, resource-allocation  exercises—Harris only has so much time and money,  
12:02so the question is where the deployment of these  resources would be most effective. For this week,  
12:07the answer was here. All of these states can be  characterized as swing or potential swing states,  
12:13as five flipped from red to blue in 2020, while  Nevada was a narrow win and North Carolina a  
12:18narrow loss for Biden. Almost all of them also  hold claim to 10 or more electoral college votes,  
12:24with the exception of Nevada. And what  crystallized the justification of each as  
12:28campaign-stop worthy for a campaign so short  on time were the demographics of their voter  
12:33bases. With these states within the rust belt,  investing time in each and debuting a running  
12:38mate with a generally positive standing among  labor leaders would strengthen support within  
12:42wavering union workers. While visiting these sun  belt states, more ethnically diverse than average  
12:47America, the campaign hoped to leverage Harris’s  comparative youth and ethnic background to present  
12:51a more relatable and in-touch candidate.      So with all the pieces together—a schedule for the  
12:56week and a VP candidate to tag along—Harris was  back at Andrews Air Force Base Tuesday afternoon,  
13:01this time boarding Air Force Two for a quick,  31-minute flight up to Philadelphia to introduce  
13:06Walz in a packed evening rally. But while  Walz stayed overnight in Philadelphia,  
13:10Harris flew back to DC and was back in her  own bed just hours after leaving the stage.  
13:15But next morning it was more of the  same—back to Andrews Air Force Base,  
13:19back on Air Force Two, taking off at 11:02 am  bound for Eau Claire, Wisconsin. After a quick  
13:24four hours on the ground for another rally,  it was back in the air and over to Detroit. 
13:30Now, this Wednesday night rally looked familiar.  That’s because it took place in an airport hangar,  
13:35and for decades, these buildings—not traditionally  designed for events—have been some of the most  
13:41popular settings for American political rallies.  And there are good reasons for that. To start,  
13:45there are practical benefits. One of a campaign’s  most scarce resources is a candidate's time,  
13:51so the time saved by not having to motorcade in  and out of a city is well-worth it. Motorcades  
13:56are also disruptive—the headlines about traffic  relating to a political rally can sour the mood  
14:00around a visit, and airports are often far  removed enough from city centers that even  
14:04the traffic created by attendees is of lesser  impact. The Secret Service also likes it:  
14:09airports are controlled, secure environments,  so there are fewer variables that they have to  
14:13account for in maintaining the candidate’s  safety. But perhaps the biggest benefit  
14:17of all is not practical, but rather visual.  Incumbency in office is, at least on average,  
14:24a benefit for candidates for President. Therefore,  Presidents and Vice Presidents typically make a  
14:30big point in their campaigns to remind people  of their existing positions. So the ability to  
14:35arrive to a rally on Air Force One or Two—some of  the most iconic symbols of the American executive  
14:40branch—then use them as a backdrop for a speech  is a powerful, unmissable visual reminder to  
14:45attendees and viewers that the candidate is, in  fact, the incumbent. Non-incumbent candidates  
14:51certainly do schedule events at hangers,  especially in the case of Trump with his  
14:54private 757, but it appears more common with the  incumbent.
 In the case of this evening’s rally,  
15:00Harris only arrived on Air Force Two yet left  by motorcade as she was bound for a hotel to  
15:05finally get some sleep. The following morning  was unexpectedly leisurely as the scheduled stop  
15:10in Raleigh, North Carolina was canceled due  to an impending tropical storm—an example of  
15:14the tremendous logistical flexibility campaigns  need to maintain on these tightly-packed weeks.  
15:18Instead, the campaign used Harris’ time to visit a  United Auto Workers union hall. This is indicative  
15:24of a tried-and-tested strategy for Democratic  Presidential campaigns. In recent elections,  
15:29Midwest states like Michigan have been the  most closely fought for, yet a group within  
15:34these states that the party has been able to  consistently win over is union workers. But  
15:38the Trump campaign has been going after them,  and for the first time ever, the President of  
15:42the US’ largest labor union, the Teamsters, gave  a speech at the Republican National Convention,  
15:47although stopped short of anything resembling an  endorsement. So the Harris campaign believed it  
15:51was worth devoting some resources to shoring up  union support by demonstrating unique commitment  
15:55to them through this smaller, more focused event.  But shortly after Harris was back on Air Force Two  
16:01for an evening flight across the country to  Phoenix, Arizona, followed by a motorcade to  
16:05the Sheraton Phoenix Downtown for her overnight. The following morning was also unexpectedly open  
16:10due to another tropical-storm rally cancellation,  this time in Savannah, Georgia, so she used the  
16:15opportunity to visit one of her campaign field  offices in Phoenix. The campaign’s job is,  
16:20of course, to motivate the public to vote  for their candidate, but the campaign itself  
16:24doesn’t have nearly enough staff to do the  in-person work it takes to make this happen,  
16:28so ultimately the direct job of campaign staff is  to collect and coordinate volunteers who actually  
16:33knock on doors and make phone calls. These field  offices serve as the hubs of this activity—they  
16:38are hurriedly opened in the months leading up to  the election, and only a few campaign staffers  
16:42will coordinate hoards of volunteers to roam the  streets, deliver talking points, and hand out  
16:47literature. So just as the United Auto Workers  visit was meant to act as a demonstration of  
16:52unique appreciation for that group, this was the  same—Harris hoped to show her appreciation for  
16:57the work of the volunteers through her time.  The Vice President’s next stop was a Mexican  
17:02Restaurant called Cocina Adamex where she picked  up Tamales and took photos with the owners. These  
17:07restaurant visit are another archetype of  political campaign appearances—candidates  
17:11are typically seen giving speeches to  massive crowds, getting on private jets,  
17:15and generally existing in a world inaccessible  to the public, so by thrusting the candidate  
17:19out into the real world the campaign attempts to  portray the candidate as relatable, especially  
17:24to the demographic that will most closely attach  to the restaurant of choice. The Harris campaign  
17:29believes that hispanic voters are a key target  demographic in the crucial swing-state—after all,  
17:34according to a recent poll, Harris leads  this group by 59 percent vs Trump’s 34,  
17:39but 35 percent of this group have not completely  made up their minds and therefore on-the-ground  
17:43action, like this, could make a difference. But finally it was time for the main event:  
17:49the 15,000-person Friday-night rally at the  Desert Diamond Arena—reportedly, her largest  
17:55to date. This was followed by another overnight  at her downtown hotel, then another flight the  
17:59next day on Air Force Two over to Las Vegas for  another packed arena rally. While that was the  
18:04last of Harris asking for votes that week, she  still needed to ask for something else. After all,  
18:10she can’t ask for votes unless she has money. So,  following the Vegas rally, Harris took an evening  
18:15flight over to her home state of California,  landing in San Francisco well past dark.  
18:21Roughly 700 attendees paid between $3,300  and $500,000 for a seat at Harris’ Sunday  
18:27morning fundraiser at the Fairmont San Francisco.  Following an introduction by Nancy Pelosi, Harris  
18:32took to the stage, thanked the attendees for their  support, took photos with the highest-contributing  
18:36few, and walked out an hour or so later having  amassed $12 million additional dollars. Finally,  
18:42after passing through eight states in  just six days, Harris’ work-week was over,  
18:47and it was back to DC on Air Force Two,  and back to her day-job as Vice President. 
18:52Now, one aspect of this week might stand  out to the American taxpayer—the thousands  
18:57of miles racked up on Air Force Two as it  jetted from state to state not to facilitate  
19:01Harris serving as Vice President, but rather  to facilitate her quest for electoral college  
19:06votes. But the taxpayer doesn’t pay for this,  the campaign does—at least, sort of. You see,  
19:12the Federal Election Commission more or less  requires that campaigns pay for their own travel,  
19:17and that includes for incumbent office holders  who must use Air Force One or Two for their  
19:21travels for security purposes. Both aircraft are  far larger and more capable than what campaigns  
19:26normally use to shuttle candidates—notwithstanding  Trump—and therefore it’s considered unfair to  
19:30make them pay more for the aircraft they’re  required to use. Therefore, the FEC doesn’t  
19:35require campaigns compensate for the actual cost  to operate these government aircraft, but rather  
19:40for what would be the cost of operating the likely  aircraft they’d use if they were not the President  
19:44or Vice President. Details are murky, but it’s  reported that the FEC’s reimbursement guidelines  
19:50index this to the charter cost of a 737, like  that being used by Republican vice-presidential  
19:54candidate JD Vance. And even then, the campaign  doesn’t reimburse for the full operating cost, but  
20:00rather for the proportion of the aircraft filled  by campaign staff, while excluding non-campaign  
20:04personnel like that of the secret service.  But we are able to get some sense of the numbers.  
20:10That’s because the FEC requires effectively full  transparency on how campaigns spend their money,  
20:15all published in sprawling spreadsheets. Through  the end of May 2024, the Biden/Harris campaign  
20:19sent some $4.1 million over to the accounts  of the Democratic National Committee Travel  
20:24Escrow Political Action Committee, which  handles the bureaucracy of reimbursement for  
20:28travel expenses. Political Action Committees  are also required to report their expenses,  
20:32so we’re also able to see that this PAC reimbursed  the White House a total of half a million dollars  
20:37through June 2024, when the campaign was still  in its early stages—clearly a minuscule fraction  
20:42of the actual operating cost of Air Force  One, estimated around $200,00 per hour.   
20:48But these spreadsheets also provide a fascinating  insight into the other expenses that go into  
20:53the day-to-day operations of a campaign. For  example, on June 25th, an unremarkable Tuesday,  
20:59what was then Biden For President spent a  total of $327,418.67. Many of the filings  
21:06were rather mundane—postage for shipping, fees  for their expensing software, a subscription  
21:11to perhaps Photoshop, mileage reimbursement  for work-related driving done by a staffer.  
21:15Getting into the highest-dollar expenses, most  are reimbursing companies for their work—three  
21:20payments of $9,500 plus another of $13,500 to a  video production company, for example. Or there’s  
21:27this $10,000 payment to a political strategy firm  led by Jorge Neri, who previously worked in the  
21:31Obama administration and, based on his history,  was likely helping to craft a strategy to target  
21:36latino voters in Nevada. There’s also one massive  lump-sum payment to fund the DNC Travel Escrow  
21:42account that pays for campaign-related travel.  But the rest of the high-value payments largely  
21:47went to events and their associated costs—$6,000  for site rental in Wisconsin, $9,000 for equipment  
21:52rental in Maryland, $35,000 to an event production  company in New York, or a colossal $160,000 to an  
21:59event production company based in Maryland.  More broadly, these payments act as an answer  
22:04to how these campaigns are able to handle such  massive, temporary mobilization all across the  
22:09country—it’s that, for the most part, they  don’t. They pay others to do so. The campaign  
22:15organization, itself, is really just a central  node connecting together the work of event  
22:19planning companies, political strategy firms,  video production companies, marketing agencies,  
22:24social media consultants, and more—companies that  always exist, yet step into their campaign-related  
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